Sonoma County Pagan Network
Board Meeting, Sunday, January 14th, 2007
1:00 pm in Santa Rosa

Board of Directors Meeting Minutes

Start Time: 1:30 pm

In Attendance: Felina, Bruce, JeanieBryd, Leeanen, Shay, Helen, Alma, Billy, Katt & Kandi.

 

  1. CALL TO ORDER AND BLESSING: Meeting began at 1:30 with a welcome and group grounding and blessing. Special attention given to the LBAG dedication of Truth, Liberty and Tolerance.
  2. PRIOR MEETING MINUTES (September & November) TO APPROVE: Minutes Approved. Leeanen to Post to website.
  3. SECRETARY NEEDED.
    1. Discussion on tasks and requirements of Secretary. Katt agreed and elected in as Secretary with backup support, specifically maintenance and upkeep of the binder and records to be done by Billy.
    2. Kandi asked and voted onto the BOD to fill the space left open by the resignation of RhiannonM.
  4. REPORTS:
    1. Treasurer: By JeanieBryd: Our current bank statement has a $2,306.64 balance, a $35 difference from the last bank statement from the last board meeting and a $30 overage (in SCPN's favor).  The $35 difference is check #558 for Yule Decorations.

      Additional funds were received by SCPN that didn't make it onto this last
      statement and will be reported when they most likely appear on the next
      statement.  A check for reimbursing Shay for the brochures also does not
      appear on this statement and will most likely appear on the next statement.
      No other deposits or expenses are forthcoming as far as I'm aware at this
      moment.

      The 8734 Schedule for Advance Ruling form has just been received from the IRS.  I have started the preliminary closing of the 2006 books.  Since this form handles our charity status for our 501c3, I will also be presenting the 2006 itemization of donations.  Once the itemized donations are approved and once the 2006 books are closed I will be filing the 8734 for our charity status.
      1. With board approval, Jeanie will be moving forward to get the credit card information and application completed with the Exchange Bank. Once the credit card is in place the debit card will be cancelled so that liability is no longer on Jeanie but rather on the SCPN.
      2. Old Board members to be taken off the EB account and the following people to have signing ability. Felina, Jean, Katt and Leeanan. Jean will begin this paperwork with the EB.
      3. Anyone who donated more then $10 worth of funds or goods will be receiving a tax receipt provided their address is on file. Jean will follow up with phone calls for anyone with missing mailing information.
      4. Statement of Thanks and Appreciation to be posted to main list for all the hard work and diligence that Jean has put in and continues to put in for the SCPN. Secretary to post.
    2. Web Mistress: By Leeanan Web Mistress Report January 13, 2007
      These are the current updates to the web site for the month of January:
      1) I've uploaded the latest flier for the Jan/Feb meeting and put a
      link to it on the biz flies page. So if anyone wants to download and
      print it out for distribution it's there.
      2) I've updated our announcement page and link from the home page with
      information about our January gathering.
      3) I've updated the event calendar and speakers page to include our
      current list of events and speakers for this year.
      *4) I've also uploaded and put a link to a PDF file of our three fold
      brochure for people to print out and make copies if you want to have
      some to pass out at other Pagan events or at shops that are pagan
      friendly.
      5) I also put up a link to the Roberts Rules web site just for
      reference if anyone is curious.
      6) As requested, I've also put a link on the e-mail list page to go to
      where you sign up to be on the biz list.
      7) Photo galleries for Samhain 2006 and Solstice 2006 have also been
      posted. Royce has given his OK to post pictures of him and his family
      so those images have been posted as well.
      8) Rhiannon's name has been removed from our list of board members as a
      result of her resignation in good standing.
      9) Cross' name remains on our list of board members pending a final
      decision from him and/or the board members whether or not to he will
      stay on the board.

      *Note: Shay has advised me that the PDF file when printed out does not
      retain it's formatting very well and does not align well for the three
      fold design. Her suggestion is that the PDF be removed.

      3. Question: Does everyone agree with this advisement? PDF to remain online for the time being as it has been helpful for IRS and Insurance purposes.

      Special Note:
      Points of issue regarding the exchange between Cross and myself on the
      e-list to be taken up later in this meeting. Leeanan

    3. Public Relations Committee: Shay — presented with Old Business.
    4. LBAG Update: By Felina:
      1. Next LBAG meeting is Jan 16th at 1pm. 3 SCPN member requested for voting needs. Kandi, Felina and Helen intend on attending.
      2. Felina asked by LBAG to honor Juan’s seat on the Final Touch Committee to help complete the Hall upgrades. The LBAG Audit committee also to meet this week.
    5. By Laws Revision Committee: By Felina: Felina will be emailing dates when Bylaws meetings will be happening. Possibly to include the sections that will be worked on for those dates. Revisions will be worked on no matter whom shows.
  5. OLD BUSINESS:
    1. Credit Card Requisition — Approved. Jean to take next steps with the EB.
    2. Fund Raising / Resource Development Committee:
      1. Felina presented a suggestion from Edward to adopt a new name of Resource Development rather then Fund Raising. Suggestion taken under advisement but no change decided at this time.
      2. Shay presented BOD with the SCHA Herbal Resource Guide as a possible model for fund raising. Using this model to supply a networking booklet of pagan and pagan friendly businesses. Possible income of $2000 if same model used. Would require legal consultation to insure 501c3 status was handled correctly. Shay willing to head committee to make this happen but not able to do the research. Idea tabled until legal consult is available. Group agreed it is a great idea and useful both for fund raising but also for SCPN’s goal of Pagan networking.
      3. Fund Raising Committee created.
      4. Billy suggested a way for members to do monthly donations automatically some how. Board approved a button be added to the left side navigation of the website. Button will be connected to paypal and will allow members to setup a monthly charge. Jean to set up Paypal and Leeanen to set up the link on the website.
    3. April Event:
      1. Due to recent events with Cross and his absence from the meeting and possible resignation the April 21st event was canceled.
      2. General Meeting on April 20th will include Joe as the speaker. PR Committee to contact CN and possibly Isis Oasis about providing space and time for them to collect with Pagan Military groups on that evening.
      3. Public Relations Committee Report: By Shay/Felina:
        1. Due to personal reasons Jo Petit has had to cancel her talk at the March meeting. Jo referred Shay to Amrita Joy as a possible replacement and Shay is in contact with her regarding the March gathering.
        2. Jan = Sher, Feb = Leeanan (Chanting and Tea), Mar = TBA, April = Joe (Pagans in the Military?), May = ?, June = Campout, July = ?, Aug = TBA, Sept = Billy2Names (Mabon Rite), Oct = Div Nite, Nov = Story Tellers Evening
        3. New Brochures printed and handed out
        4. Felina has set up an official SCPN tribe on tribe.net. This will be used as an additional PR outlet and posted as a bulletin board directing users back to the e-list.
    4. Summer Solstice Planning
      1. Official date set: June 15th-17th, 2007. (Pending campground reservations)
      2. Committee formed including: Katt, Kandi, Helen, Billy and Felina
      3. 4 sites to be reserved at Doran Park in Bodega
    5. Quarterly Sabbat Charities — tabled for next meeting due to time.
    6. Liability Insurance — Felina is gathering quotes. Will report more at Feb meeting.
    7. Berkeley Pagan Pride — BOD decided to not do BPP this year due to lack of interest and a desire to focus more on the local community.
  6. NEW BUSINESS:
    1. Grievances — Felina presented Cross’s grievances and feelings about events that happened back in Oct. Cross was not present at this meeting. Leeanan also had grievance information regarding exchanges between she and Cross. Felina to email Cross to confirm resignation from Board as well as Social Director. Confirmation via Alma that RhiannonM’s resignation was not related to recent rumors. If no response by next BOD meeting then resignation will be assumed. Cross’s return to the board would have to be under serious consideration.
    2. Public Relations / Outreach Committee Duties — Felina / Shay / All - tabled for next meeting due to time. Committee meeting to be set asap.
    3. Code of Conduct Policy — Felina / Discussion - tabled for next meeting due to time. Topics to include picking a date and deleting all archives prior to that date and setting new bylaws for dealing with various issues and behaviors.



7. ANNOUNCEMENTS: All

8. NEXT MEETING: February 11, 2007 at 1:00 pm at the Redwood Cafe in  
Cotati, CA.

 

Meeting closed at 5:30pm.